Hiroyasu Kageshima delivered a lecture on e-contracts, e-signatures and the Act on Preservation of Electronic Accounts.

Sanno Park Tower 12F (Reception) and 14F,
11-1, Nagatacho 2-chome, Chiyoda-ku,
Tokyo 100-6114, Japan

Tokyo Metro Ginza Line: G06 Tameike-sanno Station, Exit 7 (directly accessible through the second basement)

Tokyo Metro Nanboku Line: N06 Tameike-sanno Station, Exit 7 (directly accessible through the second basement)

Tokyo Metro Chiyoda Line: C07 Kokkai-gijido-mae Station, Exit 5 (3 minutes’ walk)

Tokyo Metro Marunouchi Line: M14 Kokkai-gijido-mae Station, Exit 5 (10 minutes’ walk through Chiyoda Line platform)

Legal and Procedural Points to Note in E-Contracts, E-Signatures and the Act on Preservation of Electronic Accounts

~ Learn Technological and Legal Knowledge for Using the Services from the Basics ~

Outline of the Seminar

Recently, the use of e-contracts and e-signatures is rapidly increasing. There seems to be a number of companies that started to use them without solidly understanding the basic matters such as whether they can be used as evidence in a lawsuit. In this seminar, the lecturer explains the mechanism of e-contracts and e-signatures and the structure of the Electronic Signatures Act, and examines matters such as how to use the actual services and what to stipulate in internal rules. Also, electronic data preservation is rapidly advancing from the aspect of tax law, as seen from the fact that the 2022 Amendment to the Act on Preservation of Electronic Accounts requires electronic data preservation. As there are penal provisions regarding this requirement, it is necessary to use services that satisfy the legal requirements. In the latter part of the seminar, the lecturer explains the requirements and operations pertaining to the Act on Preservation of Electronic Accounts from the basics.

Contents

1. E-contracts
(1) Legal validity of e-contracts
– Freedom regarding contract methods
– Freedom regarding contract methods and whether a contract can be electronic
(2) Pros and cons of e-contracts
– No stamp duties, improved operating efficiency, cost reduction, etc.

2. E-signatures
(1) What is an “e-signature”?
– Public key cryptosystem and hush value
(2) Electronic Signatures Act
– Validation of authentic execution
(3) E-signatures using My Number Cards
(4) Witness-type (tachiainin-gata) (cloud-based) e-signature
(5) Procedures for using electronic signing services
– For what contracts can we use them?
– Company rules
– Rules of operation with the other party

3. Act on Preservation of Electronic Accounts
(1) Outline of the Act on Preservation of Electronic Accounts
(2) Organizing documents that are subject to the Act on Preservation of Electronic Accounts
– “Accounts related to national tax”; “documents related to national tax”; “electronic transactions”
– Documents to be stored in the form of scanned data
– Documents to be stored in the form of electronic data
(3) Tips for storing scanned documents
– 2022 Amendments
– Requirements after the relaxation
(4) Storing electronic data
– 2022 Amendments
– System requirements after the relaxation
– Practical handling of requirements concerning data retrieval (5) Transitional measures for the 2022 Amendments